Tips for Managing a Distributed Workforce

Direct, set and track the operations of your janitorial or security business like a pro.

As a smaller janitorial or security contractor managing a distributed workforce, you face a unique set of challenges. Lack of visibility into your sites, manual and inefficient processes and only 24 hours in a day to get everything done are just a few. On top of that, thin margins, high labor costs and intense competition aren’t going anywhere. So, here are three tips to help you better manage your sites and field-based cleaners and guards so you can be successful today and in the future.

1. Ditch the paper.

If you’ve ever had to deal with corrupt files and lost spreadsheets, you know important it is to have your valuable data and information backed up and protected. Not to mention, reconciling paper timesheets to get the information ready for payroll is incredibly time-consuming and inefficient (and yes, digital spreadsheets count as paper here). If you move to a workforce management technology solution with time and attendance, you’ll be able to eliminate most, if not all, paper processes, saving you time and money — and headaches.

2. Partner with a proven, industry-specific technology provider.

You don’t go to the dentist to have your tires checked. Why would you invest in a software solution from a provider who takes a one-size-fits-all approach to its solution and doesn’t understand the unique challenges of a growing security or janitorial contractor? Look for a software provider with products designed specifically for your industry along with a proven track record of success and constant innovation.

3. Find software and tools that fit your needs (and your budget).

When choosing technology for your small (for now) security or janitorial business, find a right-sized tool that gives you the functionality you need without the enterprise-level price. You should focus on an all-in-one workforce management app that doesn’t break your budget and can pay for itself over time as it enables you to cut operational inefficiencies and increase employee and customer retention. The software should also allow you to add features and functionality as your business grows.

Looking for even more tips? Download the rest in our industry-specific tip sheets for managing distributed workforces.