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TemplaCMS: Cleaning Contract Management Software

TemplaCMS is contract management software with integrated accounts and payroll, designed specifically for security, cleaning and facilities management companies. It meets head-on the unique challenges of running a labour-intensive, site-based, multi-contract service business.

TemplaCMS has three key modules:


One Version of the Truth

Grow your revenues without growing your overhead. With a central database powering each business process, you only input contract data in one location. Save on administration time, avoid duplication and eliminate keying errors.

Take a test drive.

Available in three packs – Core, Engage and Business Intelligence – TemplaCMS helps you
maintain financial control while delivering high standards of quality assurance and customer service.

If you’re in the U.S. or Canada, take a look at WinTeam for your financial and
workforce management needs.

Analyse Profitability

Managing profit is easier if you can measure it in the first place. Using the TemplaCMS standard reporting suite, you can budget and analyse each revenue and cost stream in your business, down to customer and site level. No more downloading data from multiple systems and spreadsheets to analyse performance. Make prompt and well-informed business decisions based on timely and accurate management information. Quickly identify and address overspends happening in any part of your business and target those contracts that are not as profitable as they should be.


Pay Staff Accurately with Award Interpretation

Pay staff accurately with built in award interpretation. The flexible AI engine ensures multiple awards can be managed and staff working at many locations are costed correctly to each site. Get real payroll costs with automated oncosts such as annual leave, payroll tax and workcover. TemplaCMS calculates these and allocates them to sites for accurate reporting. Most importantly, track all payroll costs by site against budget in real-time.

Invoice Efficiently

Daily contracted work is just one part of your income. Specialist work, scheduled periodic work, maintenance and washroom supplies often attract the highest margin but can slip though the billing net.  Ensure prompt and accurate invoicing for all work completed and products delivered by scheduling and monitoring the activity of special works teams or subcontractors and by recharging customer consumables where appropriate. Automatically consolidate all items billed onto one monthly invoice in the format your customer wants. Complete the circle by using management information summarised on dashboards to help your finance team monitor outstanding payments and debt.


Engage Easily with Stakeholders

Provide staff, managers, customers and suppliers with easy online access to information. Using smartphones or tablets, front-line staff can view pay slips, holiday planners, training materials and company documentation. Special works teams can access work instructions and manage job completion. Field managers can spend more time with staff and clients by completing quality audits and carrying out administrative tasks in the field, synchronising from tablet to the central database as they go. Use e-trading to order stores and consumables. You will improve customer relationships by providing online access to compliance data, contract specifications and invoices.

“Since using TemplaCMS, we have been able to better examine all aspects of our business, including labour, materials and consumables.  TemplaCMS has allowed us to find unprofitable sites including one site running at a substantial loss, which allowed us to turn it around.”

Matthew Collings
Collings Property Services, Tasmania

Based on where you’re browsing from, we recommend visiting the TEAM Software site for your region.

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