Earned Wage Access: Why Integration Matters for Cleaning and Security Businesses

By Ryan Faith, Sr. Account Manager March 25, 2025 Categories:

For the commercial cleaning and security industries, it can be difficult to stand out as an employer of choice in an already tight labor market. As you reevaluate methods to attract, hire and retain your workforce, reevaluating what you can offer as a part of your employee benefits packages could be a valuable starting point.

Earned wage access (EWA) has emerged as a powerful solution for addressing financial challenges that affect workforce stability. However, not all earned wage access providers operate the same way. The method by which these tools work alongside your existing payroll systems significantly impacts implementation ease, administrative efficiency and overall financial risk.

The Integration Advantage in Earned Wage Access Programs

If you’re new to EWA, the very first thing you should know is that earned wage access integrates with enterprise resource planning (ERP) and payroll systems. This is critical to your back office workflows as the right integration ensures no extra work for your back office teams or changes to your existing payroll processes.

It works like this: An integrated EWA platform connects directly with time management infrastructure, allowing employees to access their earnings before payday without disrupting established processes. For example, TEAM Software’s award-winning ERP, WinTeam, integrates with DailyPay, an industry leader in earned wage access. What makes this integration model especially valuable for cleaning and security businesses is how it functions behind the scenes. When employees initiate transfers, the EWA provider handles the entire transaction—funding all transfers, managing cash flow concerns and completing reconciliation during your regular payroll cycle. This happens without requiring modifications to how you process employee payroll. 

How Integrated Earned Wage Access Products Work

While not all providers may operate in the same way, TEAM Software’s workflow models an integrated approach with our EWA provider:

  1. Seamless and secure system connection: The service connects with your existing time and attendance tracking.
  2. Real-time earnings calculation: Based on hours worked, the system calculates available funds.
  3. Employee-initiated fund transfers: Workers can transfer a portion of their earned pay when needed.
  4. DailyPay manages all funding: When transfers occur, DailyPay provides the funds directly to employees.
  5. Automated payroll reconciliation: During your regular payroll cycle, DailyPay recoups funds through the existing payroll process.

This streamlined process operates without disrupting established workflows or creating additional burden on your payroll systems.

The Alternative: Deduction and Debiting Models

Some other providers may offer earned wage access programs using “deduction” or “debiting” models. These approaches require additional line items on employee pay stubs and create extra work for your payroll department.

These alternative business models essentially modify how payroll works, rather than operating alongside existing processes. This distinction is crucial for cleaning and security businesses looking to implement earned wage access services without increasing administrative burden.

5 Key Benefits of Integrated Earned Wage Access for Cleaning and Security Companies

1. Preserves Your Existing Payroll Systems

For cleaning and security companies already managing multiple systems, simplicity is essential. With our integrated approach:

  • You continue to run regular payroll exactly as you always have
  • There’s no need to adjust payroll cycles or create new processes
  • Your payroll team doesn’t need to learn new procedures or software

Everything happens in the background while your payroll continues to run normally. This is particularly valuable for cleaning and security businesses, as it means little to no changes to established workflows.

2. Eliminates Cash Flow Concerns and Financial Risk

For cleaning and security businesses where cash management is critical, an integrated model offers significant advantages:

  • No requirement to fund employee transfers yourself
  • No need to set aside funds to cover access requests
  • No impact on your company’s cash flow

This is a crucial difference from employer-funded models that require businesses to have sufficient capital available to cover employee requests. 

  1. Minimizes Administrative Burden

The integrated approach is designed to operate with minimal oversight:

  • No need to process additional paycheck modifications
  • No reconciliation challenges or disputes to resolve
  • Automated transfers happen seamlessly behind the scenes

For cleaning and security companies with lean administrative teams, this reduction in workload is invaluable. The program runs itself, with EWA providers handling employee communications, support and funding transfers.

4. Reduces Reputational Risk and Compliance Issues

The integrated model navigates potential regulatory concerns:

  • No modifications to paychecks
  • No need to manage tax withholdings on partial payments

This is particularly important for cleaning and security companies operating across multiple jurisdictions with different regulations. 

5. Improves Employee Satisfaction and Retention

Through integration with your existing systems, our approach provides significant benefits:

  • Workers gain financial flexibility and feel more confident about their finances 
  • Employees can avoid overdraft fees and high-interest loans
  • Staff who live paycheck to paycheck gain financial breathing room
  • Businesses see measurable improvements in employee satisfaction and retention

For cleaning and security businesses looking to improve their employee turnover rate and achieve better employee relationships, earned wage access is a great solution for improving  overall employee financial wellbeing.

Real-World Implementation: Quick and Easy

For cleaning and security companies using WinTeam, implementation is instant and straightforward:

  • Simple activation process with minimal administrative requirements
  • Options for instant transfers for a fee, or no cost ACH transfers in 1-3 business days for employees
  • No cost for the employer

TEAM Software is proud to offer this service to our WinTeam customers at no additional charge.

Technical Integration Details

Although provider workflows may vary, TEAM Software’s partnership for EWA has created a seamless process:

  1. Direct Deposit management: When an employee elects to become an EWA user and makes their first transfer, the system automatically updates their direct deposit information in the payroll system.
  2. Automatic reconciliation: On payday, your company sends the payroll to the EWA-controlled account as directed by the employee, and DailyPay forwards the difference (minus what was already transferred) to the employee’s account.
  3. System connections: DailyPay integrates with numerous payroll and timekeeping solutions, ensuring compatibility with your existing infrastructure without requiring significant changes.

This all happens automatically behind the scenes. From the employee’s perspective, payday works exactly as it always has—they simply receive their regular paycheck, minus whatever they’ve already accessed.

Success with Integrated Earned Wage Access Solutions

Businesses can experience significant benefits from implementing an integrated EWA approach:

These results not only demonstrate the popularity of the benefit among workers, but the practical impact on business operations through improved attendance and workforce stability.

Conclusion: Integration Makes All the Difference

For cleaning and security companies exploring earned wage access options, the integration approach matters as much as the service itself.

DailyPay’s seamlessly integrated solution provides financial wellness employee benefits without disrupting existing processes, creating administrative headaches or introducing financial risk.

By choosing a workforce management ERP offering an integrated wage access provider, you’re selecting the approach that minimizes implementation challenges while maximizing benefits for both your business and your employees.

Want to see how integrated EWA works in practice? Schedule a demo with our team today. Already a WinTeam user? Contact your account manager today — we can get you started in no time.